Transforming IATF Audits at Brakes India with Pro-Inspector

Challenge

Brakes India, a multi-billion-dollar automotive corporation, faced significant challenges with IATF 16949 audits. The complex and rigorous nature of the IATF standard made manual audits cumbersome and time-consuming. With the growing need to streamline operations, the company sought a digital solution to simplify their audit processes and ensure compliance.

Objective

To digitize the IATF audit cycle, enhancing efficiency, accuracy, and speed while eliminating paperwork and streamlining audit management.

Solution: Pro-Inspector

Pro-Inspector, a robust digital suite for end-to-end inspections, audits, and field service management, was implemented to address Brakes India’s needs. With over 15 years of proven success across various industries, Pro-Inspector offered a comprehensive solution for transforming audit management processes.

Key Features Utilized

1. Schedule Management:

   • Automated scheduling and rescheduling of audits.

   • Seamless approval workflows for scheduled audits.

     
     

2. Instant Reporting and Analytics:

   • GYR reporting with real-time scores and insights.

   • Dashboard statistics providing detailed visualizations like trench, radar, pie, and bar charts.

     
     

3. Digital Signatures and Notifications:

   • Streamlined audit execution with digital signatures.

   • Push and email notifications to keep all stakeholders informed.

     
     

4. Non-Conformities Management:

   • Efficient tracking and resolution of non-conformities.

   • Escalation and reminder management for timely corrective actions.

     
     

5. Photographic Evidence and Checklist Management:

   • Integration of photographic evidence with annotation for detailed reporting.

   • Comprehensive checklist management for compliance tracking.

     
     

Implementation

• Pre-Audit Preparation: Pro-Inspector enabled Brakes India to pre-schedule and approve audits digitally. Audit heads could easily assign auditors and manage delegations.

• Audit Execution: Designated auditors conducted audits using Pro-Inspector, recording findings and attaching photographic evidence. The process was efficiently managed and signed off digitally.

• Non-Conformities Management: Non-conformities were raised, tracked, and resolved within the application. Tasks were assigned with due dates, and unresolved issues were escalated for immediate corrective actions.

• Review and Approval: Audit reports were reviewed and approved seamlessly through the application. Reviewers and approvers had access to comprehensive reports and could easily approve or request revisions.

• Reporting and Analysis: Pro-Inspector's GYR report provided a consolidated view of audit findings, while dashboard statistics offered valuable business intelligence.

Results

• Efficiency Improvement: The audit process became significantly faster and more organized, reducing manual efforts and paperwork. Previously, it took an average of 8 days to release an audit report. With Pro-Inspector, this time has been reduced to just 2 days—a 75% time reduction. Additionally, Pro-Inspector generates the GYR score instantly upon completion of the audit, further accelerating the process.

• Enhanced Compliance: Pro-Inspector facilitated adherence to IATF 16949 standards, ensuring high-quality audits and timely resolution of non-conformities.

• Increased Accuracy: Real-time reporting and digital documentation minimized errors and improved the accuracy of audit records.

• Paperless Transformation: Brakes India successfully transitioned to a 100% paperless audit process, aligning with Industry 4.0 standards.

Success Story

With Pro-Inspector, Brakes India transformed their IATF audit management, achieving greater efficiency and compliance. The move to digital not only streamlined their processes but also set a new standard for audit management within the automotive industry.